When you create your Team in Parsec, you have the option to place team members and computers in Groups. Groups allow you to manage access and connection permissions between users and parts of your organization. Every member of your Team starts out in the "unassigned" group, but you can use a CSV upload to assign a group of users quickly.
People who are assigned to the Super Admin or Admin roles have permission to change what groups they and other members of your Team are in. The person who created the team initially is automatically made a Super Admin. Super Admins are the only people who can assign admin roles to other team members. In the Members & Invites category, you can see what group each user is in and assign them to a different group. NOTE: users can only be in one group at a time.
To create a group, on the Group Management tab, click 'New Group'.
Connection permissions within groups
When you create or edit your group, you can choose to remove the permission that gives people the ability to connect to each other within the group. You may want to turn this off if you're inviting external people into a play-test event. This would prevent them from requesting to connect to each other. Please note that if this setting is disabled, group members will not be able to see computers they are not assigned to.
Connection permissions between groups
You can allow members of two groups to initiate connections between each other. The group that can initiate an outgoing request is able to connect to team computers that are part of the other group. They are also able to visit a link that the other group creates and ask the host to allow them to connect to their computer.
In this case, the "Artists" group can make a request to connect to the "Developers" group for some real-time collaboration. When changing settings or group permissions, please make sure you save your changes.
Now that the outgoing permission is saved for the Artists group, the Developers group will now show that members of the Developers group can accept incoming requests from the Artists group.
When members of the Artists group log into the Parsec app, they will also be able to see and connect to any team computers that are assigned to the Developers group.
Deleting a group
When you delete a group, it does not remove the users in that group from your Team. It places those people into the unassigned category. Follow the steps below to delete a group:
- From the Group Management tab, select the group that you would like to delete.
- Click the 'Edit' tab.
- Click 'Delete Group'.
- Click 'Yes, Delete'.
Group based app settings
In addition to connection permissions, groups can be used to enforce Parsec app settings and/or override any settings applied in Global App Settings, per group. To configure Parsec app settings by group:
- From the Group Management tab, select the group that should have application settings enforced.
- Click 'App settings'.
- Configure app settings.
- Click 'Save'.
Create group specific administrator
It is possible to delegate group specific administration by leveraging Role Based Access Control (RBAC) Please note this feature requires Parsec for Teams Enterprise licensing. Follow the steps below to create a role to administer specific groups. A group specific role can only be created for one group at a time. If there are multiple groups that need specific administrators, multiple roles will need to be created. Follow the steps below to create a group specific administrator role.
- From the 'Admin Roles' tab, click 'New Role'.
- Provide a name for the group specific administrator role.
- Select the 'Group' radio button.
- Select a group.
- Choose an identifier color for the role. (optional)
- Click 'Create New Role'.
A real world example
If your goal is to have people outside of your company connect to a specific set of computers inside your office for user research, play-testing, or anything else, you might want to set up your groups like this:
- Create an External User group
- Create a User Research Lab group
- Assign members to the External User group from outside of your company
- Turn off the ability to connect within the group
- Allow the External User group to make an outgoing connection request to the User Research Lab group
- Set up users on each of the User Research Lab computers and assign them to the User Research Lab group
- When it's time for the UX research, the External User group will be able to request to connect to the computers that the User Research Lab group have logged into.